Creating A DAISY File from MS Word 2007
Download the Save-As-DAISY plug-in
The DAISY Word Add-in file is located at http://www.daisy.org/projects/save-as-daisy-microsoft/
Recommended: During installation, it is recommended that you be connected to the Internet. Installation requires components from the MS Word 2007 compatibility pack (if using Word XP or 2003), latest Java updates, MS Word Primary Interop Assemblies (PIA), and .Net framework 3.0 for proper installation. The files are large, so it is best that it be a broadband connection and not dial-up.
Installation is very straightforward. Just follow the prompts.
Confirming the installation. After the set up is complete user can confirm that the installation is successful by following the steps given below:
- Open a new Word document
- Click on Office button or hit Alt + F key
- Press down-arrow to ensure "Save As DAISY" appears in the menu
- Press Alt key to access ribbon tabs and ensure Accessibility tab appears in the menu
Making a DAISY File
Important - Use Styles
Start with a short Word document (3-5 pages)
Use styles to identify different components in the document.
For example, in Word 2007 go to the style ribbon and click on the arrow in the bottom right of the label (keyboard shortcut: Alt + H to go to Home tab, press F + Y to open up Style list. Select style and hit Enter key)
Examples of other keyboard shortcuts for creating styles
- Control + Alt + 1; Heading 1
- Control + Alt + 2; Heading 2
- Control + Alt + 3; Heading 3
Once you have styled the entire document, click on the Office button (keyboard shortcut: Alt + F) and select "Save as - Word Document". This is a .docx file (Word 2007 format).
Translating into DAISY
Make a folder somewhere on the computer desktop.
Go to the "Accessibility" tab on the Ribbon menu bar (keyboard shortcut: Alt + Y). Click on the "Save As DAISY" button (keyboard shortcut: Press tab key) and select one of the DAISY options from the list.
Save all the content in the folder.
- Acronyms and Abbreviations - allows you to accurately identify acronyms and abbreviations. (e.g., IBM should be pronounced "I-B-M", St. should be pronounced "street")
- MP3 bit rate should be 32, 48, or 64. Higher the rate, the better the quality. Also means that file is larger.
- Choose between automatic (default value; uses automatic pagination that MS Word uses) or custom page-numbering. Known Issue: There is a known problem with this feature - If there is a page break in MS Word, there needs to be text directly after the page break. This ensures that pagination works as intended. Otherwise, the software may create additional pages.
(Submitted by: Amy Salmon; Last updated: March 4, 2010)