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— Lisa, PA, 2011


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FERPA Policy

The following is information regarding the Family Educational Rights and Privacy Act (FERPA) notice:


NOTIFICATION REGARDING RELEASE OF STUDENT DIRECTORY INFORMATION

The Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. "Education records" are "those records, files, documents, and other materials which (1) contain information directly related to a student; and (2) are maintained by an educational institution or by a party acting for the institution." (20 U.S.C. § 1232g(a)(4)(A); 34 CFR § 99.3) FERPA applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights to their children's education records. Those rights transfer to the student when he or she reaches the age of 18, or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

Generally speaking, FERPA allows the Hadley Institute ("Hadley") to disclose education records or personally identifiable information from education records in the following circumstances:

"Directory information" is information that generally would not be considered harmful or an invasion of privacy, if disclosed. It includes, but is not limited to:

FERPA allows Hadley to release a student's directory information to anyone, unless the student's parent or eligible student informs the Director of Student Services that he or she does not wish directory information to be released.

NO TO RELEASE OF DIRECTORY INFORMATION

If a parent or eligible student does not wish to authorize the release of directory information, the parent or eligible student must inform the director of Student Services in writing, and must specify that the release of directory information is not authorized.

Restricting the release of directory information may have unexpected consequences. A FERPA restriction makes it difficult or impossible for potential employers to verify a student's enrollment, or the fact that the student has earned a certificate or diploma from Hadley. Hadley also cannot notify a student's home town paper or local publication about awards and honors the student may receive. For these reasons alone, many parents and eligible students choose to remove or do not implement a FERPA restriction.

CHANGE FROM NO TO YES

A parent or eligible student who restricts the release of the student's directory information may authorize Hadley to release directly information at any time. The parent or eligible student can grant such authorization by contacting the director of Student Services. Any such authorization request must include a copy of a valid photo identification card of the parent or eligible student (such as a state identification card).

NOTIFICATION OF RIGHTS UNDER FERPA

FERPA also affords parents and eligible students certain rights with respect to the student's education records. These rights include:

  1. The right to inspect and review the student's education records within 45 days of the day the Hadley Institute receives a request for access.
    Requests for education records should be made in writing to the director of Student Services and specify which records the parent or eligible student wishes to inspect.

  2. The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. (This process cannot be used to challenge a grade.)
    Any such request should be made in writing to the director of Student Services and clearly identify the part of the record the student wants changed, and specify why it should be changed.

  3. The right to provide written consent before the Hadley Institute discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

    The Hadley Institute may disclose education records without prior written consent as permitted by FERPA, including the FERPA exception for disclosure to school officials with legitimate education interests. A school official is a person employed by the Hadley Institute in an administrative, supervisory, academic, research, or support staff position; a contractor, consultant, or other outside service provider retained to provide various institutional services and functions under contract, instead of using Hadley Institute employees or officials (including, but not limited to an attorney, auditor, collection agent, information systems specialist, and teaching affiliate); or a person serving on any Hadley Institute board, committee or council.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities on behalf of the Hadley Institute.

    In addition, the Hadley Institute also discloses education records without consent to officials of another school in which a student seeks or intends to enroll. This disclosure may be made at any point in time, even after the student has enrolled in the new school, if the disclosure is in connection with the student's enrollment in the new school. The Hadley Institute may also update, correct, or explain information it has disclosed to another school in which a student seeks or intends to enroll.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Hadley to comply with the requirements of FERPA or its notification requirements. The name and address of the office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-5901

CONTACT INFORMATION FOR THE DIRECTOR OF STUDENT SERVICES

Any requests or notifications by parents or eligible students to the director of Student Services pursuant to FERPA must be in writing and sent via one of the following means:

  1. By email: ferpa@hadley.edu
  2. By fax: (847) 446-9820.
    Please include the following on the fax cover sheet: ATTN: DIRECTOR OF STUDENT SERVICES, FERPA NOTIFICATION/REQUEST.
  3. By Mail:
    Director of Student Services
    ATTN: FERPA REQUEST
    Hadley Institute for the Blind and Visually Impaired
    700 Elm Street, Winnetka, IL 60093-2554